DocEX — Clinical Research Data Structuring
Turns a decade of scattered clinical Excel files into regulatory-ready structured data using NER and medical ontologies.
What was breaking
Ten years of clinical trial data lived in inconsistent Excel files with no standard schema or definitions. Manual structuring took weeks and ran 8–12% error rates — far from regulatory-ready.
DocEX
DocEX is an NER and ontology-driven extraction engine that normalises clinical research into structured, regulator-aligned repositories with traceable confidence scores.
- Clinical Named Entity Recognition
- Ontology mapping (RxNorm, SNOMED-CT, MedDRA)
- Study outcome matrix generation
- Ingredient-condition formulation recommendations
- Field-level confidence scoring and traceability
How it works
- 01
Ingest
Pull in raw clinical Excel files and unstructured study notes.
- 02
Extract
Clinical NER pulls dosages, demographics, efficacy and study methods.
- 03
Map
Entities linked to RxNorm, SNOMED-CT and MedDRA ontologies.
- 04
Structure
Outcome matrices and ingredient-condition mappings built per trial.
- 05
Deliver
Standardised Excel + JSON repositories with confidence-scored fields.
- 01
Ingest
Pull in raw clinical Excel files and unstructured study notes.
- 02
Extract
Clinical NER pulls dosages, demographics, efficacy and study methods.
- 03
Map
Entities linked to RxNorm, SNOMED-CT and MedDRA ontologies.
- 04
Structure
Outcome matrices and ingredient-condition mappings built per trial.
- 05
Deliver
Standardised Excel + JSON repositories with confidence-scored fields.
Before vs. after
| Metric | Before | After | Improvement |
|---|---|---|---|
| Documentation cycle | 15–20 days | 2–3 days | 85% faster |
| Data entry errors | 8–12% | <0.5% | 99% reduction |
| Regulatory prep | Weeks of rework | 3–5 days ready | Audit-ready |
| R&D iteration | 2–3 weeks | 3–4 days | 80% faster |
What changed
- ✓85% faster documentation cycles
- ✓Regulatory-submission-ready data structures
- ✓Strong proof base for marketing and compliance positioning
- ✓Scalable into downstream formulation decisions
Inside the build
Could this work for your team?
We adapt these blueprints to your domain, data and governance constraints — typically delivering a working prototype in weeks.